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How to Add A Logo to Your Outlook Email Signature

Adding a Logo to Your Outlook SignatureWe’ve written before about how to add your logo to the signature in both Gmail and Apple Mail. Today we tackle adding your logo to the biggest email program of all—Microsoft Outlook. It’s easy to do and helps keep your company’s name in front of your customers.

1. First of all, you need a logo. If you don’t have one, you can make a logo with our do-it-yourself logo creator here. Once you have your logo, download either a JPG or a PNG of your logo file and save it to your hard drive.

2. Open Microsoft Outlook and select Options from the Tools drop down menu. It should be at the bottom of the menu. (If you’re using the Mac version of Outlook, open the preferences from the Outlook drop down menu, then click the signatures button and go to step #4.)

3. Now click on the Mail Format tab and find the Signatures section about three quarters of the way down the panel. Click the Signatures button.

4. Open the Email signature tab and click the “new” button. (If you’re using the Mac version, you can add a new signature by clicking the “+” button.)

5. At this point you can type in a name for this signature. Something like “Work” or “Personal”. If you’re going to use more than one signature, make sure you name them in a way you’ll be able to tell them apart. Then click “OK”.

6. Now enter the information you want to include in your signature, stuff like you name and email. Add any additional information you’d like to see in your email signature. Outlook makes it easy to format the text with the formatting menu bar above the text box.

7. Lastly add your logo, by clicking the icon in the formatting bar, then locating the logo you saved to your computer, and inserting it. You may need to adjust the placement, once you’ve dropped it into your signature. Smaller images are better as some email senders limit the size of emails they’ll accept. (If you’re using the Mac version of Outlook, you’ll need to copy and paste the logo file into place in your email signature.)

8. Finally click “OK”, then “OK” again to save your new signature.

It’s that easy. With your logo as part of all the email you send to your customers, partners, and others, you’ll be communicating a more professional brand image to those you do business with. And that’s a good thing to do.


Photo credit: Today is a good day via photopin cc

18 Responses to “How to Add A Logo to Your Outlook Email Signature”

    • As you say, it is a very good idea to add your logo to your email signature. It’s a great way to get your logo in front of potential customers and partners—and it doesn’t cost a penny. Check the side of the blog for links to adding your signature to Apple Mail and Gmail too.

  1. I did this and I keep getting two logos in the emails I send. I can’t see where the second one is, it looks like I’m only sending one, I checked my sent mail and only see one there as well, but it shows up with two when the person receives it. Any ideas about how to fix this?


    • Hi Nina, I’m not sure what could be causing this. Maybe a bug in Outlook. You might want to try creating a separate signature following the steps above and see if the problem persists. Or delete all the contents of your signature, save, then re-add them one by one.

    • P Seaman: What version of Outlook are you using? With the version you are using, the icon may be somewhere else. Or you may be able to copy and paste the logo (open the file and press Control/Command C, then click in Outlook where you want the logo to appear and press Control/Command V). Each new version of Outlook may change the instructions just a bit. We don’t create the software, we just want to help you get your logo in the signature.

      • Debbie Thomas

        I had the same problem: no logo icon and couldn’t copy and paste. It finally worked after I saved the logo as a .gif. I could then copy and paste. It didn’t work when the logo was a .jpg.

  2. Nathan Mann

    HI, thanks for your instructions very clear.
    I need to resize my logo, which is saved as a jpeg.
    However I cant seem to make it smaller or bigger within the actually signature set up box.
    I have to do it manually each time I am sending an email.
    hope I make sense and look forward to any ideas you may have

    • Hi Nwogman. I’m not exactly sure what you are asking. I don’t think there is an easy way to resize the logo within Outlook. JPGs are created at a specific size, so when you add your logo JPG to your signature, it should appear as the size it was created. I would recommend you find out what size you need, then create a version at that size. If you created your logo with Logomaker, we’d be happy to help you create the file at the size you need (just ping us at support@logomaker.com for help with this). Be sure to let us know what size you need. Thanks.

  3. Connie

    Hi, I followed your steps, I am new to outlook on the Mac, and there is no icon to import my logo, there are a few icons for alignment, inserting hyperlinks, etc. but nothing to insert a logo. Any ideas?

    • In Outlook 365, the signature can be found under settings (it’s the little gear button next to the bell in the navigation). Click that, then choose “Options”.
      Then choose Mail > Layout > Email Signature. To use a logo in Outlook 365, the image needs to be hosted online somewhere. Fortunately, Logomaker makes that easy. Simply log into your account and click the free logo button. Put that code into your browser and hit enter (you should only copy the server location of the image, not the entire free logo code). You should see your logo on the page. Right click on that image and hit copy. Then go back to your email signature, and hit CTRL+V to paste it into the signature. Outlook should remember the online location of your logo.

      I haven’t used Outlook 2015, so I’m a bit hazy here… but check for Options or Layout (might be under tools) to find the email signature fields. You can copy and paste your logo into the field as above.

      Thanks, -rm

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